Pergamin is the execution layer for your HRIS.
Pergamin runs alongside enova365, Comarch ERP Optima and Teta HR as the execution layer for HR documents in Poland. Data flows both ways, documents are generated automatically, the signature is qualified — and the employee file is ready for a labour inspection (PIP) in 2 minutes.
Integration ready for leading Polish HR & payroll systems
Your HRIS ends where Poland's documentation obligation begins.
enova365, Comarch ERP Optima and Teta HR do exactly what they were built for: HR records, payroll, registers, settlements. But between "we have the candidate's data" and "we have a signed, complete file compliant with Polish law" lies a long, manual process — generating documents, collecting signatures and archiving — that your HR system doesn't handle.
Integrating with Pergamin closes that gap — without replacing your HR system.
Scale of the manual documentation gap
Each event is a full set of documents to generate, sign and archive by hand — and each one is a point of error risk during a PIP labour inspection.
Three numbers that decide your HR throughput.
The same events, the same HR system — the only difference is whether a person with a spreadsheet sits between the HRIS and the signature, or a Pergamin connector does.
One integration model. Three systems. Zero double entry.
Whether you work in enova365, Optima or Teta HR — the data goes through the same four-stage flow.
Candidate data
Data goes in once — via HRIS integration or an online form. Pergamin pulls what it needs and sends back what was created after signing.
HRIS · formDocuments
The full pack generated automatically: employment contract, GDPR clauses, declarations, onboarding pack, amendments. From flexible forms, in bulk, for whole groups.
onboarding pack · amendmentsSignature
Qualified e-signature (eIDAS Art. 25), documentary form, handwritten signatures — a full signature wall. 5 interface languages (PL/EN/UA/ES/VI), a queue matched to your process.
QES · eIDAS Art. 25Synchronization
Document statuses update in the HRIS in line with their status in Pergamin. Signed contract, updated personal data, payroll data — with no manual clicking.
two-way · autoChoose the integration you need.
Every connector handles the full hiring process — from request to archive — and syncs statuses back to your HR system.
A connector built by an authorised enova365 partner. Full two-way data exchange: hiring, contract amendments, employee data updates.
- Two-way employee data exchange
- Hiring and contract amendments
- Automatic document-status sync
Generation of employee documents, signing, two-way data exchange and archiving in an e-file linked to Optima — from the request through to the employment contract.
- Onboarding pack and employment contract from the request
- Bulk data updates in Optima
- Archiving in an e-file linked to Optima
Seamless data exchange with the Teta HR payroll & HR system. The full hiring process with no manual field entry in Teta HR.
- Request → contract → onboarding pack → signature
- Document archive after signing
- No manual field entry in Teta HR
Four things that stop being your problem.
No more double data entry.
The candidate's data goes in once. Pergamin pulls it from the HRIS or a form, generates the full set of documents, and after signing sends the updated data back.
No more paper in hiring.
Onboarding a new employee and amending contracts happens fully electronically. No printing, no mailing, no scanning.
Contract amendments up to 10× faster.
HRIS data feeds flexible forms in Pergamin. Mass changes to employment terms for whole teams stop being a multi-week project.
An audit-ready employee file.
Every document searchable, versioned, with a full audit trail. A PIP inspection — the complete file available in 2 minutes.
Fewer steps, faster rollout, no system replacement.
Pergamin doesn't replace your HRIS. It runs alongside it.
We don't replace enova365, Comarch ERP Optima or Teta HR. We don't replace Workday or SAP either. We run alongside them as the execution layer for compliance-critical HR documents in Poland.
A fast rollout with support from the team at Pergamin.
We configure field mapping, the signing flow and approval queues on our side — with no involvement from your developer team.
Consultation
You get in touch and book a consultation tailored to your process.
Process analysis
We analyse your hiring, amendments and document flow — and show where the integration returns time.
Connector setup
We set up your Pergamin account and configure the connector for your HR system.
Rollout without developers
Field mapping, the signing flow and approval queues — all on our side.
Post-rollout support
You get support and process optimisation once the integration goes live.
Connector updates
You're the first to hear about connector updates.
The same legal obligation, better met.
ISO 27001. Certified security of data and document-handling processes.
eIDAS · Art. 25. A qualified signature legally equal to a handwritten one across the EU.
AWS Frankfurt. Data stored in the EU, the EU-Central-1 region.
GDPR. Full compliance, a data processing agreement ready to sign.
