Every signed document ready for inspection.
Pergamin closes the document loop so every file lands in your archive with a signature certificate, an electronic seal and a full audit trail. No manual evidence-gathering ahead of a labour inspection, a social-security check or an audit.
Every signed document comes back with four layers of evidence.
A scanned signature sitting in an e-folder — and the first inspection is a problem. A file downloaded from Pergamin closes the case with four things embedded inside the PDF.
Signature certificate
Full name, verified e-mail, phone number, device data, IP, date and time to the second. Every signature tied to a specific person.
Electronic PDF seal
Confirms the document originated in Pergamin and rules out any change after signing. It holds even if you've downloaded the PDF and logged out — integrity stays intact.
Audit trail
The full path: who received it, when they opened it, which version they accepted. Reconstruct the sequence in 5 minutes, not 5 days.
Written-form compliance
Employment contracts and notices signed with QES — equivalent to a handwritten signature under art. 78¹ § 2 of the Polish Civil Code and art. 25 eIDAS.
Three signing paths, one compliant outcome.
Some employees have a qualified signature. Some only have a phone. Some are foreign nationals without a Polish Trusted Profile. We handle them all in one process — with no compliance compromise.
| SMS signature | Qualified signature (QES) | Scanned handwritten signature | |
|---|---|---|---|
| Equivalent to a handwritten signature | no · documentary form | yes · art. 25 eIDAS | no |
| Employment contract | No written form | Fully valid | No written form |
| Contract of mandate / B2B | yes | yes | risk |
| Audit trail | yes | yes | no |
| Identity verification | SIM number + e-mail | Formal, before the certificate is issued | None |
| Accepted by the labour inspectorate | Yes (where the Labour Code allows) | indisputable | risky |
Only QES meets the written-form requirement of the Polish Labour Code. Pergamin supports qualified signatures with no IT project on the client side — including for employees without a Trusted Profile and without a PESEL number.
ISO 27001: not a sticker — a system audited every year.
An Information Security Management System audited by DQS Poland. It covers every operational process — from customer data to communication with suppliers.
Data in the EU. Every layer encrypted. Production account isolated.
The stack your IT team reviews during a security review. Four areas that come up most often in requirements.
- AWS Frankfurt & Paris (EEA)
- Data never leaves the EEA
- Production account isolated
- EKS cluster in private subnets
- No node-to-internet communication
- No SSH access
- Database — dedicated AES key
- S3 — object encryption
- Access only from the private subnet
- Rolling snapshots every 4 hours
- 7-day retention
- Recovery procedure under ISO 27001
Why an electronic signature is legally binding.
The eIDAS Regulation (910/2014) governs electronic signatures across the entire EU, alongside national Civil Code and Labour Code provisions. Pergamin meets the requirements at both the technical and organisational level.
QES equivalent to a handwritten signature
A qualified electronic signature carries the same legal effect as a handwritten one — across the entire European Union.
Electronic form = written form
Electronic form with a qualified signature is equivalent to the written form reserved for an employment contract.
Works across borders
A QES issued in one EU country is recognised in all the others. An employee in Spain signs a Polish contract with exactly the same legal effect.
GDPR & compliance documentation
We sign a data processing agreement with every client. The full documents for your legal and security teams — no login required.