The challenge: managing diverse contract templates in an orderly manner
The basis of Resi4Rent’s operation is a CRM system that receives data on clients renting apartments. Each tenant receives a contract from Resi4Rent that is tailored to many conditions, so the contract templates vary and managing them in a standardized way is challenging. As a result, preparing a contract with many terms and conditions and dependent provisions was time consuming and inefficient.
The challenge in brief:
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- managing diverse contract templates in an orderly manner,
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- multiple variants in contracts,
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- time-consuming document workflow.
- time-consuming document workflow.
The solution: Pergamin with modular contract templates
Resi4Rent relies on the digitalization of all processes when renting an apartment, so the company decided to use Pergamin to create and sign contracts with tenants in document form, allowing for signing via text message.
Resi4Rent uses Pergamin’s extensive contract templates. They are fully modular and with many layers, allowing you to customize almost every aspect of the document to your situation. Documents are easily and automatically generated based on the entered data. They include appropriate provisions contingent on, for example, the score or number of tenants.
The contract template in Pergamin allows Resi4Rent to use multiple languages. Contracts can be concluded with foreign nationals without the additional translation of the document. Thanks to the use of an API, non-standard attachments, such as a presentation of the rented apartment, are attached to the contract.
Contracts in Pergamin are automatically generated. To enable this, the platform was connected to the CRM used by Resi4Rent via an API. All prospective tenant data from the CRM goes into Pergamin, where a contract is created. The system then sends it to the customer’s email address specified in their request.
The tenant signs the agreement using an electronic signature in document form. They confirm their identity via a text message code sent to a phone number downloaded from the Resi4Rent CRM or provided by the customer. The company receives information about the signed agreement and also performs this action in the same form. A signature certificate and Pergamin’s qualified seal are attached to the contract to confirm the integrity of the document.
Benefits of the implemented solution:
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- automation of document circulation,
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- maintenance-free process,
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- time savings,
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- complete digitalization of the contracting process.
Łukasz Wrzecionko, IT Manager at Resi4Rent
The benefits of using Pergamin include increased efficiency and easy management of contracts, annexes, and agreements. You can generate contracts automatically based on tenant data, and tenants receive them by email. Such digitalization of the contracting process may soon be one of the best practices in dealing with customers.
Would you like to digitally create and sign contracts in your business?
