Close your recruitments faster. Time-consuming documentation doesn't have to be your problem
Accelerate recruitment and reduce costs. Focus on acquiring employees efficiently and increasing company revenue instead of thinking about paperwork. Your documents will be created and signed while you can focus on other activities.
How do we help optimize
HR processes?
Eliza Rejter
Sales Support Manager at Profitowi S.A.
“It takes 5 minutes from the moment we start working on the contract to the moment it is signed by both parties.”
Respond to market needs by conveniently concluding contracts remotely
Employees increasingly value the responsiveness of HR employees. An efficient, automated recruitment and onboarding process enables you to attract the best candidates from the market, including in such in demand industries as IT. With Pergamin, you’ll reduce costs and time with faster circulation of contracts signed with candidates.
The only platform you need for concluding agreements
Direct shipping of the contract from the platform for signature.
Add an annex and other attachments to the master agreement with just one click.
Easily search for documents using filters.
Track the contract’s status and monitor progress.
An e-mail notification is sent when signing a contract or other document.
Mass signing and downloading of annexes and contracts.
Conclude HR contracts faster
and more efficiently
Competitive advantage
Recruit the best candidates quickly and efficiently in even the most competitive industries where speed of response is critical. Sign both short-term contracts with temporary workers and employment contracts instantly.
No more pending contracts
You will keep your documents in order and save the team time on searching for contracts and annexes. With Pergamin, you will always be up to date on the status of your document, and you will receive an electronic notification when the employee signs the contract.
Save money on mailing printed documents
Contractual errors can result in financial and reputational losses that everyone prefers to avoid. With Pergamin, even if a party to a contract reports an error in the contract, the change is quick, it doesn't block the process, and the document doesn’t have to be created from scratch again.
Greater process flexibility
Pergamin will adjust to your needs. Give your employee a document to fill out or sign. If you prefer, fill it out yourself - either manually or automatically - and then send it to the employee for signing. If you discover an error, you can make corrections to the document you sent to the employee until it is signed and not go backwards in the process.
Create documents without mistakes
Contractual errors can result in financial and reputational losses that everyone prefers to avoid. With Pergamin, even if a party to a contract reports an error in the contract, the change is quick, it doesn't block the process, and the document doesn’t have to be created from scratch again.
Convenient cooperation with the State Labor Inspectorate
Make documents available for online inspection or print and export them - depending on the needs of the inspector.
Sign employment contracts online using a hybrid signature
As a result of the new interpretation of employment law, it is now possible to sign an agreement with a hybrid signature, i.e.:
- a qualified signature by the employer,
- by text message, i.e. in document form, by the employee.
Read more about using a hybrid signature for employment contracts >>
It is 100% safe for the employer and convenient for the candidate.
Don’t have a qualified signature? We are an authorized partner of Asseco Data Systems and KIR. We will remotely verify your identity and issue you the mobile qualified signature that you need to conclude an online contract.
Automation of HR processes
Are you interested in automating HR processes?
Would you like to learn more about concluding contracts online and electronic signatures?
Want to learn about the benefits of hybrid signatures?
Download our e-book “How to streamline your onboarding process and get your contracts under control”
FAQ
1. How do I know that a document signed online is valid and reliable?
In Pergamin, once the contract is signed by both parties, an e-signature certificate is generated and attached to the document. It confirms that the document has been signed and contains the signers’ details and additional data, specifying when the online signature was made. The certificate is sufficient confirmation of the conclusion of a contract – there is no need to print it out and sign with a pen.
2. What HR documents can be concluded through an online document conclusion platform?
The documents most often used in HR departments, which can be concluded completely online, are: employment contracts, mandate agreements, contracts for specific work, B2B contracts, and any other civil law contract.
3. Do I have to keep paper versions of HR documents that I conclude online?
The regulations state that you must choose one way to store contracts. If you choose to handle documents online, you should move all the documents to the e-folder and declare to the office that you have chosen to store contracts electronically and that they will be available in the online archive from now on. You can also use Pergamin to speed up the time it takes to sign contracts by up to 90%, and handle the remaining steps related to documentation using the traditional approach and paper documents.
4. Can HR contracts contained in Pergamin fall into the wrong hands?
No. The employee contracts stored in the Pergamin e-folder are secured against access by third parties and the unauthorized modification of their content.
5. How do I know that the right person signed the contract?
Verification of the person using the online signature is based on their phone number. The party who the agreement is concluded with receives a text message with a unique code. It is only after entering it into the appropriate field that it is possible to sign the document.
Pergamin is a partner of the Association of Employment
Agencies.
Generate revenue faster with a contract creation platform
We'll show you how to create smart contracts and streamline working with documents at your company.
